Timecard Automation Software Request a Demo

For companies with mobile employees

Automated, payroll‑ready timecards for your field crews

Just clock in and out.
We do the rest

No timecards to chase, no pay codes to fix. Track every drive and stop. Increase time on site and take control of your labor costs.

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Field worker clocking in on the Fieldclix app, with a timecard showing drive, on-site and unknown time
GetApp Best Functionality & Features Software Advice Most Recommended Software Advice Best Customer Support Capterra Best Ease of Use

Fieldclix brings order to the chaos of time capture for companies with a mobile workforce

Get accurate, automated timecards

Clock in once. The timecard builds itself.

Get more work done, every day

Increase productive time at the job site.

Take control of your labor costs

Track costs by job, protect your margins.

Faster, cleaner payroll runs

Payroll-ready timecards for complex pay rules.

Sound familiar?

  • Timecards come in late and full of errors
  • You don’t know how much time is spent on the job site
  • You struggle to get accurate, timely job costs across active projects
  • Complex pay rules require manual audits and add risk
  • Payroll is a scramble, with HR chasing approvals and fixing errors
  • You find out a job went over budget when it’s too late to fix it
Darrin Wagner, CEO, Test Communications
“Fieldclix helps increase the time our employees spend at remote job sites, so we can get more work done with our existing team.”
Darrin WagnerCEO, Test Communications

Accurate, automated timecards

Track the hours other systems can’t see

It couldn’t be easier. Crews clock in and out. Fieldclix uses GPS and geofences to allocate every hour to the right activity and job code, for clean, easy-to-approve timecards.

  • Capture drive time, time on site, and unscheduled stops
  • Eliminate manual entry and timecard errors
  • No cell service? Hours are stored and synced later

Crew productivity

Less time wasted. More time on the job

Labor is your biggest cost. See where the hours go, every day. Fieldclix tracks time on site, drive time, and unscheduled stops, so you can cut leakage and put more hours on the job. Clients see 10–15% more time on site.

  • See which crews are on site right now
  • Set performance targets and see which crews hit them each month
  • Get automated job reports every day
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Accurate job costs

Track your labor costs daily, job by job

Field hours land on the right job codes automatically, even when a crew works several sites in a day. Get automated job cost updates for active projects so you can stay on track to hit your budget.

  • Get early warning on overruns, before margins disappear
  • Invoice accurately for time-and-materials jobs
  • Bid the next job on real labor cost history

Complex pay rules & compliance

Built for the pay rules that break other systems

Fieldclix applies pay rules by employee, location, and role, including prevailing wage, multi-rate pay, shift differentials, mileage, and overtime. Timecards arrive error-free. Run payroll quickly and with confidence.

  • Works with your payroll system of choice
  • Manage compliance risk, including California meal breaks and multi-state overtime
  • Every time change and approval logged for dispute protection

One connected workforce – better outcomes for every team

Owner / CEO

Know where every labor hour goes and protect your margins.

Operations Lead

See where every field hour goes, and put more of them on the job site.

Project Manager

Confirm crews are on site and catch jobs drifting over budget.

Payroll / HR

Timecards arrive approved, with your pay rules already applied.

Controller / CFO

Loaded labor costs by job, every day, before the job closes.

Field Employees

Just clock in and out. Schedules, job details, and directions in one app.

Learn how the COO of a field services company improved labor productivity and employee time on site.

  • of a mobile crew’s paid time can go to drives, shop and stops away from the job site
  • hours a year away from the job site for a company with 20 field employees
  • hours back from a 15% cut — the equivalent of one more field employee

Calculate your labor cost savings

See it for yourself

Anatomy of a Payroll Ready Timecard

Daily record: GPS timeline with route map, stops, clocked and approved hours

The whole day on one record. GPS clock-in and clock-out, every drive and stop, and total time, reviewed in one place.

Customer stories

With Fieldclix, our project managers get daily updates that show where field hours are being spent so they can work with remote teams to increase productive time on-site.
Kent Smith
Kent SmithCOO, Wireless Services
Because it’s GPS-driven, the guys just clock in once in the morning, and we capture everything we need, no excuses.
Gary OvsiowitzPartner, Diamond Landscaping
The system has significantly improved our ability to manage the complexities of prevailing wage projects… Fieldclix allows our team to confidently manage compliance obligations.
Sasha ChalakFinancial Controller, CNC Network Solutions
With Fieldclix, I get real-time visibility into site progress for more than a hundred remote projects across the country.
Matt HushGeneral Manager, AscendTek
We were about to sign with Procore when we came across Fieldclix. After a one-hour demo, we recognized that Fieldclix aligned more closely with our needs.
Jon CromptonPresident and CEO, J. Crompton Electric

Free field test

Try before you buy

  1. 1Pick your crewsInstall the Fieldclix app and you’re good to go.
  2. 2They clock in and outFieldclix automatically captures all drive, stop and site time.
  3. 3Review your real timecardsYour own pay rules, sites, and job codes — then decide.

Try before you buy. Install the Fieldclix app on your crew’s phones and review your own automated timecards.

Request a free Field Test

How Fieldclix compares

From the timecard to the paycheck

Every app on this list tracks time with GPS. The difference is how much of the timecard, the job cost and the pay rules is handled automatically.

Fieldclix compared with Timeero, Workyard, busybusy, ClockShark and Arcoro Time (ExakTime)
FieldclixTimeeroWorkyardbusybusyClockSharkArcoro Time (ExakTime)
Workday automatically divided into drive, shop, job-site and unscheduled stop time
Crews clock in once, with no job picks or punches during the day
Hours automatically allocated to the right job code
Labor hours vs. budget on every job, with projected over/under at completion
Different pay rates applied automatically by activity, like drive time
California daily overtime, double time and 7th-day rules
Prevailing wage applied by job and worker classification
California meal reminders, premiums and attestation
Full feature documented Part of the feature, or needs a higher plan, add-on, separate product or custom work Not found in public documentation

Plan notes: Timeero: automatic activity and job tracking need the Segmented Tracking add-on (Pro/Premium); automatic meal premiums need Premium. Workyard: automatic job allocation needs Autopilot. busybusy: prevailing wage via a paid custom payroll macro; budgets on Pro/Premium. ClockShark: job costing on Pro. Arcoro: budgets and prevailing wage with Time + Payroll.
Based on each vendor’s public product, pricing and help pages, reviewed November 8, 2026. “Not found” means the feature was not found in those sources, not that the vendor cannot provide it. Features and plans change.

See it on your own jobs

FAQ

How is Fieldclix different from other time tracking or project management tools?

Unlike many other time capture platforms, Fieldclix uses GPS and geofences to automatically allocate your field employees’ time to activities: shop, drive, job site and unscheduled stops. This lets us create payroll-ready timecards adjusted for your HR rules, including overtime, multi-rate pay, meal premiums and mileage-based per diem.

Fieldclix also helps minimize labor leakage by showing all non-productive time spent away from the job site.

And because hours are allocated to the correct job code, you can track hours against budget on every active project and see whether you’re on track.

In summary, Fieldclix can help streamline payroll, find ways to increase productive time at the job site, and help protect your valuable profit margins. See how Fieldclix compares.

What benefits can we expect to see?
  • Increase time at the job site by 10 to 15%. Track all your drive time, shop and warehouse time, supplier runs and unplanned stops to help find ways to reduce time spent away from the job site and get more work done, every day.
  • Timecards that build themselves. Hours land on the right job and activity, so no one chases crews for hours or job codes, and approval takes minutes instead of hours.
  • Job costs you can act on. Labor cost updates daily, with an early warning when a job is drifting over budget — while there’s still time to do something about it.
  • Payroll without the cleanup. Pay rules are applied before timecards reach payroll, every change and approval is logged, and meal breaks and attestations are on record if compliance is ever questioned.
  • Bid jobs more accurately. Labor history by job type and location helps create estimates for the next one.
Can Fieldclix automate complex pay rules and regulations?

Yes. Fieldclix applies the correct pay rules for each hour worked, so timecards arrive complete and payroll-ready. This includes daily, weekly and consecutive-day overtime (like California’s 7th-day rule), double time, multi-rate pay by activity, meal premiums and per diem, either a flat daily amount or mileage-based. Per diem goes to payroll as its own pay code where your payroll system supports one. When crews work in more than one state in the same day, each hour follows that state’s rules.

Prevailing wage is applied by job, jurisdiction, worker classification and rate, including apprentice and fringe rates. When an apprentice moves up a level, the new rate starts on its effective date, even mid-pay period.

Time outside your HR policy, such as an early clock-in while driving to work or time after leaving the last authorized location, is either removed automatically or flagged for a reviewer, depending on the rule. Every change is logged, including what changed and who changed it.

Does Fieldclix help control job costs?

Fieldclix allocates labor to the correct job code automatically, even when a crew works several sites in a day. Set a labor budget for each active project and the labor dials update daily with hours used, cost accrued and hours remaining. You see overruns forming while there is still time to adjust staffing.

Can Fieldclix handle California meal breaks?

Pop-up reminders tell crews when to start and end lunch. Late, short or missed lunches are flagged, and the meal premium is calculated automatically. At clock-out, crews attest they took lunch correctly, with an audit trail.

Does Fieldclix work with my payroll system?

Yes. Fieldclix plays well with others and can provide clean, accurate, payroll-ready timecards to any payroll system. Each system does what it does best, with no double entry.

Do we still need our payroll system’s time module?

No. Fieldclix captures the hours, applies your pay rules, and hands your payroll system an approved, payroll-ready timecard. Payroll does what it does best; Fieldclix does the part it was never built for: knowing where the hours actually went.

Can we try before we buy?

Yes. Fieldclix offers a free Field Test so you can capture and review your own timecards and make sure we’re a good fit. Request a demo below to get started.

How much does Fieldclix cost?

A monthly subscription based on your team size and features. No hidden fees: unlimited hosting and support are included.

Case study

How to Track Your Most Valuable Resource: Labor Hours

Learn how a Field Services COO improved his mobile workforce performance with accurate visibility into productive and non-productive labor hours

Field worker

For many companies focused on deploying employees to remote project sites, field labor can represent more than 70 percent of their operating costs.

This includes subcontractors, trades, infrastructure installation, landscaping, and agriculture companies, to name a few.

Even though mobile employees represent most of their costs, these companies often have limited visibility into where these labor hours are spent.

The standard tools of the trade – whiteboards, spreadsheets, and manual time entry with paper timesheets or most available timekeeping apps – aren’t sufficient to answer important questions about where your labor costs are going:

  • How much time are employees spending at the job site?
  • Are these labor hours being allocated to correct job codes?
  • Where are the opportunities to reduce non-productive hours, specifically time spent away from the job site?

A recent Fieldclix study found that employees of companies with a mobile workforce can spend up to 30 to 40 percent of their time away from the job site. This includes drive time, supplier visits, unplanned stops, and excess time at the office or warehouse.

For a company with 20 field employees, this can represent more than 14,000 hours a year spent away from the job site. A 15 percent reduction in this non-productive time (or 2,100 hours) is the equivalent of gaining an additional field employee.

Fieldclix clients are achieving even greater productivity levels, which we will cover in the following case study.

Calculate your Labor Cost Savings

A Significant Opportunity

Kent Smith, the COO at Wireless Services, a wireless venue installation company in Gonzales, Louisiana has spent more years than he would care to admit working in the field. However, his deep experience brings insights into all the ways labor hours can “leak out of the bucket.”

These days, Kent’s focus is overseeing the daily deployments of more than twenty dedicated field crews across six states. “These types of projects require tight coordination with remote teams, material suppliers, clients, and multiple third parties,” Kent explained, “and more often than not, the accounting of field hours gets lost in the mix.”

Kent Smith
“With Fieldclix, our Operations Managers can keep a close eye on labor hours and hold their field teams accountable to hitting concrete targets.”
Kent Smith · COO, Wireless Services

Facing a growing workload and challenges in hiring qualified field resources, Kent decided it was time to find a way to get improved visibility into his field activities. “We had too many people giving an estimate of their hours at the end of the week, with no ability to determine how many hours were spent on different activities,” Kent said. “Because of this, our Project Managers and Operations Managers had limited situational awareness of how labor hours contributed to progress on their remote builds.”

After evaluating several software options, Kent selected the Fieldclix platform, which uniquely captures remote timecard data with GPS tracking and geofences. “We looked at many mobile timekeeping applications such as T-Sheets, but they still required field crews to manually indicate when they arrived on-site and select the proper job codes, which inevitably introduces human error into the system.” He added, “Fieldclix automatically tracks when employees arrive and leave the job site, so all they have to do is clock-in and Fieldclix takes care of the rest.”

Increase Remote Team Time On-Site

Keeping an eye on labor hours

With automatically generated timecards based on GPS, Kent and his project managers get accurate daily updates on where field hours are being spent. They now have the ability to work with their field crews to identify and eliminate unnecessary off-site activities.

As an added bonus, Fieldclix automatically allocates labor hours to the correct job code, so Kent’s project managers get early warnings on potential labor cost overruns, which allows them to make adjustments while there’s still time to make a difference.

Follow-on Benefits

With these newly deployed timekeeping processes in place, Kent and his team experienced immediate productivity improvements with their mobile workforce. “At the end of the day, we were able to get more work done with our existing team.”

In addition to the productivity improvements, Kent saw some positive trends across the company.

“There was a cultural shift,” Kent explained. “Our operations managers now dispatch with an eye on labor hours and can hold their field teams accountable for hitting concrete targets. This changed their focus from fighting daily fires to managing adherence to the project budget.”

In addition, the ability to capture accurate historical data for field activities positively impacted project bids. “We’ve moved from committee-based estimating to data-driven pricing,” Kent explained. “The result is a more accurate bid, with less artificial headroom for risk and a better price for the client, so everyone wins.”

With these changes to how his company is managing field operations, Kent is confident in his ability to focus on other improvement initiatives, knowing that his project management and operations teams are getting more work done with their existing teams.

Calculate your labor cost savingsRequest a Demo

New feature

Track your qualified overtime (FQOT)

Under the 2025 federal tax law, employees can deduct part of their overtime pay, and employers report that amount on each W-2. Only overtime required by federal law counts: hours over 40 in a workweek. State daily overtime, like California’s after 8 hours, doesn’t count unless the week also goes past 40.

Federal overtime tracked separately

Fieldclix tags hours over 40 in a workweek as qualified overtime, apart from state daily overtime and double time.

Ready for payroll

Qualified overtime goes to payroll as its own pay item, so your payroll provider can report it at year end.

Crews in several states

Each hour follows the overtime rules of the state where it was worked.

Works with your payroll

Fieldclix sends the hours. Your payroll provider handles the tax reporting.

Fieldclix tracks hours and does not give tax advice. Check the details with your payroll provider or tax adviser.

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Labor cost calculator

Calculate your labor cost savings

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Where do your field hours go?

Request a demo to see how companies like yours get automated timecards, accurate labor costs and more crew time on site.

  • Capterra
  • SoftwareConnect
“Their attention to detail, responsiveness, and commitment to customer service have truly set them apart.”
Sasha Chalak · Financial Controller, CNC Network Solutions

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